Executive Assistant

​​We are looking for a highly organized, proactive, and reliable Executive Assistant to work directly with the Managing Partner of Jnomics. This role is central to supporting leadership in decision-making, communication, documentation, and daily operations. It requires excellent English (near-native), strong problem-solving skills, and exceptional attention to detail.

You will act as a trusted partner to the Managing Partner, helping manage priorities, streamline workflows, and ensure smooth execution across projects and stakeholders.

Start date:
Start as soon as possible

Location:
Preferably Ukraine

Responsibilities:

Direct Support to Managing Partner

• Manage the Managing Partner’s calendar, meetings, priorities, and travel

• Prepare briefings, summaries, notes, and follow-ups for leadership meetings

• Act as a communication bridge between the Managing Partner and internal/external stakeholders

• Support decision-making by organizing information, insights, and documentation

Documentation & Communication

• Draft, edit, and manage high-quality documents, presentations, emails, and reports in English

• Ensure clarity, accuracy, and consistency in leadership communications

• Maintain organized digital files, contracts, and project materials

• eSupport preparation of presentations, memos, and research outputs

Problem-Solving & Process Optimization

• Anticipate challenges and proactively propose solutions

• Help improve internal workflows and leadership processes

• Manage sensitive information with discretion and professionalism

Coordination & Stakeholder Management

• Liaise with international clients, partners, and donors on behalf of leadership

• Support scheduling and coordination across teams and projects

• Assist in organizing events, workshops, and strategic meetings

The ideal candidate should have:

Must-Have

• English at near-native or native level (spoken and written)

• Strong problem-solving and critical thinking skills

• Excellent writing, editing, and document management skills

• Strong problem-solving skills 

• Strong organizational skills and attention to detail

• Ability to handle confidential information with integrity

• Comfortable working closely with senior leadership

Nice-to-Have

• Experience supporting C-level or Managing Partner roles

• Background in consulting, media, research, NGOs, or international projects

• Experience with Google Workspace, PowerPoint, similar tools

• Strong organizational skills and attention to detail

• Strong team-working skills and the ability to multitask and prioritise effectively

• Ability to communicate complex ideas simply, both oral and written, in English (Upper-Intermediate / Advanced)

• Good computer skills (Google Drive, Google Calendar, MS Office: Excel, Word, PowerPoint)

• A proactive approach to problem-solving with strong decision-making skills

• Good written and personal communication skills

• Previous experience of working as an executive assistance would be a competitive advantage

Why This Role Is Special

This is a high-trust, high-impact position where you will work side-by-side with the Managing Partner, gain exposure to strategic decision-making, and influence how Jnomics operates at a leadership level.

It’s a full-time remote job with opportunities for get-togethers.

Everyone with the required qualifications and skills is encouraged to apply. After the first round of reviews, we will invite selected candidates for an interview.

All details concerning payment and terms of employment will be discussed in person.